Moving from Paper to Digital: The Complete Guide for Professionals
Why and how to transition your client files to a secure digital solution like FYL.CARE. Benefits, security, and compliance.
FYL.CARE Team
Author
Moving from Paper to Digital: The Complete Guide
For decades, pen and paper have been the faithful tools of psychologists and social workers. But in the era of Law 25 and remote work, paper management is showing its limits.
Transitioning to digital can seem daunting, but it is now simpler and safer than ever. Here is why and how to take the leap.
Why Ditch Paper?
1. Security and Compliance (Law 25)
A locked filing cabinet in an office is no longer enough. In case of theft, fire, or water damage, your files are lost forever. With a digital solution like FYL.CARE, your data is:
- Encrypted (unreadable to hackers)
- Automatically backed up (no more fear of losing data)
- Traceable (you know who accessed what and when)
2. Accessibility and Flexibility
Have you ever needed to consult a client note when you weren't at the office? Digital allows you to access your files securely, whether you are at the clinic, working remotely, or on the go.
3. Administrative Efficiency
Finding a 3-year-old note takes seconds with a search function, compared to minutes (or hours!) in paper archives.
- Keyword search
- Pre-filled note templates
- Duplication of recurring notes
How to Succeed in Your Transition with FYL.CARE
We designed FYL.CARE to make this change as smooth as possible.
Step 1: Start with Your New Clients
Don't feel obligated to digitize everything at once. Start by creating files for your new clients directly in FYL.CARE. It's the best way to learn how to use the platform without pressure.
Step 2: Gradually Digitize Active Files
For your current clients, take advantage of a file review or a new session to transfer essential information (contact details, clinical summary) into the platform.
Step 3: Archive the Rest
Inactive files can remain in paper format until the end of their legal retention period, or be digitized little by little if you want to free up physical space.
Fear of Technology?
It's normal to hesitate. That's why FYL.CARE focuses on a clean and intuitive interface.
- No complicated menus
- A design that resembles your usual paper cards
- Human support to help you
Conclusion
Going digital is not just about technology, it's about peace of mind. Knowing that your files are safe, legally compliant, and accessible when you need them takes a huge weight off your shoulders.
Ready to lighten your practice?