What Is Your Software Stack Actually Costing You in 2026?

Many solo practitioners underestimate how much they spend each month just to keep their practice running.

When you add it all up — EHR, scheduling, telehealth, AI notes, billing — the total can be surprising.

The List That Stings

Here's a typical software breakdown for a solo therapist in the US or Canada in 2026:

• EHR platform (SimplePractice, Jane App, Owl Practice): $30–$99/month
• Telehealth (if not included): $10–$40/month
• AI note-taking (Freed, Upheal): $60–$100/month
• Billing or payment processing: 1–3% per transaction
• HIPAA-compliant email or storage: $10–$30/month

Estimated total: $150–$600/month, depending on the tools.

For someone seeing 15–20 clients a week, that's a significant chunk of revenue going to overhead.

What This Actually Means

On Reddit's r/therapists, conversations about software costs come up regularly.

When SimplePractice raised its starter plan from $29 to $49 without much warning in early 2025, dozens of therapists shared their frustration publicly — not just about the money, but about the trust.

These are tools practitioners depend on daily. Unexpected price hikes feel personal.

A Different Approach

FYL.care was built around a simple premise: psychosocial health professionals shouldn't have to pay to manage their practice.

Client records, session notes, scheduling, invoicing — it's all included, at no cost.

No hidden features locked behind higher tiers. No surprise increases.

The thinking behind FYL.care is that a practitioner's budget should go toward their work and their clients — not toward an ever-growing stack of software subscriptions.

Worth a Look

If you haven't audited your software subscriptions recently, now's a good time.

Write down what you're paying. Check what you're actually using. And if you want to explore a genuinely free alternative, fyl.care is there.